IP Systems Administrator

About the role

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Key Responsibilities:

• Set up, maintain and audit IP management system data, including complex multi-party and co-owned matters
• Generate and validate recurring reports, including monthly IP statistics, batch reports, and anomaly/exception reports
• Fulfil ad hoc data requests from IP attorneys and business leadership
• Complete data project work including data entry on complex data intakes, partnerships and collaborations
• Conduct data mapping exercises on intake projects requiring collaboration with IPMS vendors, internal stakeholders and external partners
• Coordinate with IPMS vendor on system configuration, releases, troubleshooting, and data validation projects
• Partner with IPMS vendor to review and implement Patent Law updates in the IP management system and system updates and/or version updates
• Maintain data quality and governance standards to support accurate portfolio reporting
• Represent Bristol Myers Squibb at vendor meeting and other vendor user-community forums to stay current on platform capabilities and cross-industry best practices
• Manage and maintain the IP Document Management System
• Support document management governance initiatives
• Support evaluation of adjacent IP systems and vendors as part of broader technology enablement initiatives
• Work as a point person for the IP department to troubleshoot document transfer methods and best practices
• Facilitate secure document sharing environments and collaborate with outside counsel and internal stakeholders for active IP matters
• Provide IPMS, Document Management System and Invention Submission process training to Innovation Law department staff
• Work closely with IT Security to ensure User Access Reviews are conducted timely

Qualifications:

• Requires a Bachelor's degree or equivalent.
• Requires at least 4--5+ years administering a docket management system or 10+ years in an Intellectual Property support role with direct access and responsibility for daily operations involving an IP Management system and an IP Document Management system.
• Experience in the Pharmaceutical industry highly preferred.

We hire for skills and capabilities, not just credentials – if this role excites you, but doesn’t perfectly match your resume, we encourage you to apply anyway.

Compensation Overview:

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits:

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.

Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working.

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [email protected]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only:  If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

For roles based in Washington State only: If you live in or expect to work from Washington State if hired for this position, please visit this page for important information about the Washington Fair Chance Act.

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [email protected] the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.